United Health Centers of the San Joaquin Valley

  • Executive Assistant

    Job Locations US-CA-Fresno / Central Valley
    Posted Date 4 weeks ago(7/24/2018 2:21 PM)
    Job ID
    2018-1145
    # of Openings
    1
    Category
    Operations
  • Overview

    This position provides administrative support to the Chief Executive Officer. Serves as conduit for information flow between the CEO, executive staff, providers, and other UHC employees. Supervises Administrative Assistant. Represents the Chief Executive Officer in a variety of situations with the utmost professionalism. Also provides administrative support to the Board of Directors.

     

    Responsibilities

    Works closely with the Chief Executive Officer and other members of the executive team to:

    • Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.
    • Manages the CEO’s calendars and schedule appointments.
    • Maintains and publishes corporate calendar.
    • Maintain the work of papers and documents of the organization accurately and with confidence.
    • Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.
    • Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.
    • Will run reports when necessary and effectively present to requesting staff member.
    • Special projects as determined by scope of company changes and strategic imitative efforts.

    Qualifications

    EDUCATION:

    • Associate’s degree in business administration or administrative practices required with a Bachelor’s degree preferred.

     

     

    LICENSE/CERTIFICATION:

    • Possess a valid CA driver’s license.

     

    PRIOR EXPERIENCE:

    • Requires four (4) years of administrative experience including one year with a health care organization required.
    • Typing ability of 60 wpm with proficiency with Microsoft Office software required.
    • Knowledge of health care administration practices, organization policies, procedures, and systems.

     

    SKILLS:

    • Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.
    • Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.
    • Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written commination skills.
    • Customer-service oriented.
    • Proficient at modern office practices and procedures.
    • Detail oriented.
    • Highly organized.
    • Positive professional insight
    • Flexible and dependable
    • Demonstrated good problem-solving skills; sound judgment
    • Strong computer skills
    • Attention to detail and excellent follow-through on work tasks
    • Able to handle multiple tasks simultaneously 

     

    PHYSICAL REQUIREMENTS:

     

    • Must be able to lift up to 20 pounds and push up to 50 pounds (on wheels).
    • Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to patients and staff.
    • Must be able to read memos, computer screens, personnel forms and clinical and administrative documents.
    • Must have high manual dexterity.
    • Must be able to sit for long periods of time at workstation.
    • Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn.

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